How can we develop a costing plan for a HIV/AIDS strategy?

AIDS Strategy and Action Plan (ASAP) Costing Tool

What is it and how can it help? 

The ASAP HIV/AIDS Costing Tool follows a sequence of steps to walk the user through various set-up, mapping and costing processes, with the end result being a fully developed and costed HIV/AIDs strategy. The level of detail to be included in the costing is entirely up to the user. For example, the costing can be limited to the major drugs, laboratory supplies and other key cost items, or it can be comprehensive. The model can also be used as a budgeting and financial monitoring tool, and supports the complete cycle of planning, budgeting, operations and evaluation. The ASAP HIV/AIDS Costing Model incorporates key features of existing costing models (including the concept of target groups and coverage levels from RMN and the functional classification from NASA) into an approach specifically designed for costing HIV/AIDS strategies.

When does it work best? 
  • The ASAP Costing tool is best used in projects dealing with prevention, treatment and care, OVC, AIDS program development, human resources, mitigation, community development and research.
  • Participatory appraisals can be useful for determining unit costs and collecting additional data.
How do I use it? 

The model is an Excel spreadsheet which leads the user through a step-by-step process. Users simply have to click on the labeled boxes to go to the appropriate part of the spreadsheet. All data are dynamically linked, so information only needs to be entered once and will be used throughout the spreadsheet. More information is available in a detailed How-to guide.

Where has it been used? 

The ASAP Costing Tool has been used in a number of countries that have or have had active Bank operations, including: Afghanistan, Kazakhstan, Benin, Djibouti, Georgia, Jordan, Lesotho, Liberia, Madagascar, Mauritius, Pakistan, Sierra Leone, Sudan, Syria, Swaziland, Namibia, Zimbabwe, Tunisia, Ukraine, and Yemen.

What are its limitations? 
  • Determining unit costs can be difficult.
  • Data availability is a factor that may constrain the level of detail of the analysis and increase the time that it takes to apply the tool because additional data collection may be required.
Where can I go to learn more? 
  • Tool: ASAP HIV/AIDS Tool
  • Guidance: User manual